Skip to content
cohart.com
  • There are no suggestions because the search field is empty.

Cohart Inventory Migration

Artwork inventory migration guidelines, supported formats, timelines, and pricing.

Inventory Migration Support

We’re glad to have you on Cohart. As part of our paid plans, Team Cohart offers hands-on inventory migration support to help move your existing artworks onto the platform accurately and efficiently. This service is designed to save you time and ensure your listings are structured, consistent, and collector-ready.

Please note: Migration requests are handled in the order they’re received. Depending on inventory size and format, timelines may vary.

Pricing

Inventory migration support is available on all Cohart plans.

Migration fee: $90 one-time fee
Includes: Up to 200 artworks


👉 To purchase migration support, visit Manage Plan and select Purchase Migration under the Artwork Migration section.

What to Expect

Once you send us your materials in a migration-friendly format, our team will:

  • Review your files
  • Create structured listings in Cohart
  • Upload images and details
  • Flag any missing or unclear information during the migration

Not included: Creating copy or photos, re-organizing inventory or creating folders.

What We Need From You

At minimum, each artwork listing should include:

  • Title
  • Image
  • Dimensions
  • Availability (For Sale, Sold, or Inquire)
    • Price (if for sale — can be hidden publicly)
  • Year created (we’ll use the current year if unknown)

Optional: Description, medium, materials, previously sold pieces, or other details.

Image Quality Guidelines

For best collector-facing results, we recommend original or high-resolution images with:

  • JPG or PNG files
  • At least 2000px on the longest side
  • Under 25MB per file
  • Clear, well-lit images with minimal background distractions

Estimated timelines

  • Spreadsheet-based migrations (platform-compatible format): ~15 days or less
  • Exports from other platforms: ~21+ days
  • PDFs / websites / folders (limited scope): 3+ weeks

How to Share Your Inventory With Us

We support several formats. We’ll always recommend the option that’s fastest and most accurate.

Option 1: Cohart Spreadsheet (Preferred)

Use our system-compatible template to organize your listings. This allows for the most efficient and accurate migration.

📄 Template: Make a copy of the Cohart migration spreadsheet

Estimated timeline: 15 days or less

Option 2: Export From Another Platform

If you use a tool like Artlogic, Arternal, or another inventory system, you can export your inventory as a spreadsheet and share it with us.

Image organization guidelines:

  • Single artist:
    • Label image files with artwork titles
    • Multiple images → place in a folder named after the artwork
  • Multiple artists:
    • One folder per artist
    • One subfolder per artwork
    • Multiple images per artwork inside that folder

Estimated timeline: 21+ days, depending on format and platform

Please note: If your spreadsheet references externally hosted image URLs (ex. Artwork Archive or Artlogic image links) rather than the original uploaded image files, those image links may expire once your account on the original platform is closed. In these cases, our team must manually download, reformat, and re-upload each image individually. Due to the extensive manual processing involved, migrations using externally hosted image links are limited to 50 artworks.

Other Formats (Limited Support)

If your inventory exists as PDFs, folders, custom documents, or a website, let us know — we’re happy to review and advise on feasibility.

Important to note: Website or PDF-based inventories are not recommended for migration whenever possible. These formats require fully manual setup (screenshotting images and re-writing listing details). This process takes longer than using structured files like spreadsheets and may result in lower image quality or limited formatting consistency.

For this reason, website and PDF migrations are supported only in limited scope:

  • Inventory limit: 50.
  • Timeline: 3+ weeks, depending on format.

Questions or Not Sure Where to Start?

If you’re unsure which format to use or want to walk through your inventory together, just reach out — we’re here to help!

✨ Once we receive your materials, we’ll take it from there.

For questions, email hello@cohart.com.