,]
Skip to content
cohart.com
  • There are no suggestions because the search field is empty.

Seller Payouts on Cohart

How and when you receive your funds across all types of sales

Head over to this article to learn more about What happens after I have made a sale?

What You Need to Get Paid (Standard sales)

To receive payouts, Cohart needs the following on file:

1. Bank Details
Add your bank account information: Profile → Edit Profile → Bank Details

2. Tax Form

  • U.S. sellers: W-9
  • International sellers: W-8BEN (individual) or W-8BEN-E (business)

You can email forms to hello@cohart.com (please include your fair name if applicable), or request a DocuSign to complete everything digitally.

Note:
You can still process sales without this — we’ll follow up after your first sale to collect everything before releasing funds.

Cohart Connect (Multi-Currency Payouts)

For international sellers who prefer to receive payouts in their local currency, we offer Cohart Connect. This is a separate setup from the standard payout flow and unlocks multi-currency support. This is optional and primarily used by international sellers who want payouts in their local currency.

Learn more at Multi-Currency Payouts and Tools *info coming soon

How Payouts Work 

  • Account type: ACH bank transfer
  • Global payouts accepted: Cohart supports payouts to both U.S. and international bank accounts.
  • Timing: Typically 5–10 business days from the transaction
  • Fair sales: After the fair, our logistics manager will send you an itemized breakdown. Multiple sales are combined into one payout. 
  • Tracking: View all sales anytime in your Sales Record

When Do I Get Paid?

Payout timing depends on how the artwork is delivered.

1. In-Person Sales (POS, Tap-to-Pay, Invoices)

  • Payout is typically sent within 5–10 business days after the sale
  • Applies to:
    • Tap-to-Pay
    • QR code checkout
    • Custom invoices

Note: Pickups and delivery are handled directly between you and the buyer for these sales.

2. Shipped Sales (Marketplace or Invoiced Shipping)

If the artwork is being shipped, payout is tied to delivery:

Step 1: Artwork is shipped and tracking is provided
Step 2: Buyer has 48 hours to report any issues
Step 3: If no issues are reported, payout is released

Payout is sent 7 days after shipment or delivery is confirmed.

3. Cohart-Managed Shipping (If Used)

If Cohart coordinates shipping:

  • We handle labels, tracking, and communication with the buyer
  • Once delivery is confirmed:
    • Buyer has 48 hours to raise any issues
    • If none, payout is released after 7 days

This added step ensures protection for both buyer and seller.

Why Payouts Take a Few Days

Cohart uses Stripe to securely process payments. Because we operate as a platform (not a standalone card reader), funds must:

  1. Be received and cleared
  2. Pass fraud and dispute checks
  3. Move through the banking system

This protects you from chargebacks, fraudulent transactions, and failed payments.

What’s Included in Your Payout

Your payout includes:

  • Artwork price (minus standard processing fees)

Cohart automatically:

  • Collects and files U.S. sales tax (when applicable)
  • Adds buyers to your CRM
  • Generates Certificates of Authenticity when buyers purchase via a live listing

Sales tax is collected from the buyer and not deducted from your payout.

Here are some frequently asked questions about payouts:

Can Cohart send payouts to non-U.S. bank accounts?

Yes. Cohart can send payouts to both U.S. and international bank accounts.

How does the standard payout process work (behind the scenes)?

Cohart uses Stripe to securely process payments, which is one of the most secure global payment processors. Because we operate as a platform (not a standalone card reader), funds are first received and cleared before being released to you. This protects you by preventing issues with bounced payments, fraud, or chargebacks.

Cohart also manages the full end-to-end workflow around each sale, not just the card processing, so it's a bit more of a robust system than just a card reader alone. 

In addition to processing payments, Cohart manages the full workflow around each sale:

  • US sales tax calculation and filing
  • Centralize all sales into one streamlined payout
  • Auto-generate Certificates of Authenticity for your collectors
  • Automatic collector capture in your CRM
  • This end-to-end process is designed to remove admin work from your plate

Why do we need your W form?

To issue payouts, Cohart is required to collect the appropriate IRS tax form based on your citizenship and business status. This form verifies whether you are a U.S. person or a international (non-U.S.) person, which determines how your payouts are treated for tax purposes.

W-9 Form — For U.S. persons

 A W-9 is required for:

  • U.S. citizens

  • U.S. residents

  • U.S.-registered businesses (LLCs, corporations, partnerships, sole proprietors)

Why we collect it: Cohart uses the W-9 to verify that you are a U.S. taxpayer so we can issue payouts to you correctly, provide you with an annual form 1099-NEC or 1099-MISC to report your earnings to the IRS, and confirm that no withholding tax should be applied.

W-8BEN / W-8BEN-E — For non-U.S. persons

 If you are NOT a U.S. citizen, resident, or U.S.-registered business, you should complete a W-8 form (W-8BEN for individuals, W-8BEN-E for businesses).

Why we collect it: Foreign galleries and artists are not required to pay U.S. income tax, but the IRS requires this form on file to validate your foreign status. Completing a W-8 certifies your foreign status so:

  • No U.S. income tax withholding is taken from your payout
  • Cohart can legally release payment to you

Note: U.S. sales tax is different from income tax - learn more at How Sales Tax Works on Cohart.

Does Cohart collect sales tax?

Yes we can manage this for you! Learn more at how Sales Tax works on Cohart.

At the end of the fiscal year, sellers are responsible for their individual income tax obligations. We support this process by providing the necessary tax forms, such as W8 or W9.


Is the shipping fee taken out of my payout?

No, the buyer covers the shipping cost at checkout (if any). Learn more about fees.

Does the buyer also pay for packing?

No, as the seller, you are responsible for packing the artwork and covering any associated costs. We recommend factoring the cost of custom packaging into the final price of the artwork. You can include an itemized breakdown on the invoice, clearly noting that the price includes packaging. This ensures transparency and gives the buyer visibility into the costs.

Alternatively, you can add a rough estimate of packaging costs to the artwork’s total price and mention that it covers custom packing.